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Greening Hong Kong Activities Subsidy Scheme

Introduction

The Greening Hong Kong Activities Subsidy Scheme (the Scheme) is launched by the Leisure and Cultural Services Department (LCSD) with a view to working hand in hand with local communities in promoting the greening of the environment.

The main objectives of the Scheme are -

  1. To promote a green culture in the society through activity participation; and
  2. To encourage local bodies to organise more greening activities in promoting a greener Hong Kong.

Eligiblity

Local organisations may apply for cash subsidy under the Scheme to organise greening projects. The applicants and proposed activities should fulfill the following criteria -

1. Applicants

The applicant must be an association incorporated under the Companies Ordinance (Cap. 622) or registered under the Inland Revenue Ordinance (Cap. 112), or a society registered/exempted from registration under the Societies Ordinance (Cap.151).

2. Types of Activities

The activity should be solely related to greening and held locally in Hong Kong. It can be in the form of greening activities, flower shows, greening exhibitions, greening thematic talks and gardening competitions, etc. However, activities which involve visits (whether local or overseas) will not be considered.

3. Nature of Activities

  1. The activity is organised for public participation;
  2. The activity must be non-profit-making and will not be used for fund-raising or commercial, political or religious purposes. Benefits accrue from the activity should go to the local community as a whole, and not just an individual, a single private organisation or a consortium of private companies; and
  3. An admission fee could be levied for organising flower shows and similar activities for defraying the production cost. Under such circumstances, the applicant must seek LCSD’s prior agreement on the level of admission fee to be levied and how the income (including sponsorship) of the activity will be used to defray the production cost when submitting the application.

Assessment of Applications

The amount of subsidy to be granted for each activity will be assessed according to its scale, format and content.

The following factors will be taken into consideration:

  1. The extent that helps to promote a greener Hong Kong;
  2. The number of people who will benefit from the activity;
  3. The cost effectiveness and financial viability of the budget;
  4. The feasibility of the project, organisation ability and experience of the applicant in organising the activity; and
  5. The staging of similar activity during the recent past.

Mandatory Requirements

  1. Normally, the Scheme will only subsidise expenditure incurred after approval has been granted to the activity.
  2. The subsidy covers the whole or part of the expenses directly related to and necessary for implementing the activity that was approved under this Scheme. It should not be paid to individual as a reward for his/her participation. In addition, the subsidy should not be used to cover expenses not directly related to the activity (e.g. recurrent overhead expenditure of the organisation, expenses for purchase of capital equipment) and non-essential item of the activity (e.g. banquet, uniform, cash prizes for lucky draw etc.).
  3. The activity must be completed within three months after LCSD’s approval has been given. If the proposed activity should last for more than four months, bi-monthly progress report should be submitted to LCSD.
  4. The applicant shall make the best endeavours to generate income from other sources through sponsorship, donation or fundraising activities according to the Approved Budget.
  5. The applicant should refund forthwith the Subsidy immediately upon demand, in whole or in part as shall be decided solely by LCSD should the applicant be found:
    1. to have failed to comply with any of the Terms and Conditions of the Scheme;
    2. to have failed to implement any of the approved activities;
    3. that any of the approved activities is materially affected by delay, change of timing, change of scope, cancellation or other circumstances which are not beyond the control of the applicant;
    4. to have temporarily or permanently ceased the applicant’s business or operation;
    5. to have cancelled the approved activity without prior notice to LCSD;
    6. the continued subsidy of the applicant or the continued engagement of the Scheme is contrary to the interest of national security; or
    7. to have engaged or is engaging in acts or activities that are likely to constitute or cause the occurrence of offences endangering national security or which would otherwise be contrary to the interest of national security.
  6. In case of bad weather while postponement of the activity is not possible, subsidy will be given to expenditure for the preparation work subject to the submission of a report and original receipts.
  7. Due acknowledgement should be arranged in all publicity materials for the activity (including event banners, posters, invitation cards, other printed materials, etc.) by stating that it is subsidised by the “Government-funded programme”. The applicant shall provide LCSD in advance with at least TWO (2) copies each of all publication and promotion materials related to the above activity for audit purpose. Should there be any ceremony to be held in the activity, LCSD should be invited to send a representative to officiate at the ceremony.
  8. LCSD would not be responsible for any claim, demand and legal liability arising from the staging of the activity being subsidised. The applicant shall ensure the safety of all officials / participants / spectators of the activity. The applicant shall cover the activity with appropriate insurance policy including policy of Public Liability Insurance in the joint names of the HKSAR Government and the applicant at an insured sum not less than HK$6.5 million.
  9. If the applicant wishes to accept and acknowledge commercial sponsorship for the activity, prior consent should be obtained from LCSD. In case of any changes to the sponsors during the course of the activity, the applicant should inform LCSD. As a general rule, the applicant shall not accept sponsorship from tobacco or alcohol companies or sponsorship which may affect the image of the Government (including LCSD).
  10. The applicant shall put in place governance structure, policies with transparency and accountability, such as Code of Conduct, Procurement Guidelines and Accounting Procedure, etc. and composition of office bearers.
  11. The applicant shall comply with all laws, enactments, ordinances, rules and regulations, including but not limited to the health and safety regulations in workplaces, venue instructions and rules for hirers of venues, the Prevention of Bribery Ordinance (Cap.201), and the Personal Data (Privacy) Ordinance (Cap.486), Basic Law and the Law of the People's Republic of China on Safeguarding National Security in the Hong Kong Special Administrative Region (“National Security Law”), etc., in force in Hong Kong for the time being and amended from time to time; to ensure the observance by the applicant himself, his employees, agents, sponsors, promoters, contractors, licensees and all other persons engaged by him of the National Security Law and any other laws of Hong Kong in relation to the safeguarding of national security; and not to engage in any act or activity which is likely to constitute or cause the occurrence of an offence endangering national security under the National Security Law or other laws of Hong Kong, or which would otherwise be contrary to the interests of national security.

Submission of Application

The completed application form together with details of the proposed activity, a photocopy of the registration certificate / certificate of exemption, as the case may be, of the organisation should be sent to the Green Campaign Section of the LCSD by post, fax or email three months prior to commencement of the activity.

Address: Green Campaign Section, 11/F, Leisure and Cultural Services Headquarters, No. 1-3 Pai Tau Street, Shatin, Hong Kong
Fax No.: 2691 7264
Email: gcs@lcsd.gov.hk

Enquiries

For further information, please contact the Green Campaign Section of the LCSD.
Telephone no.: 2601 8974

Download

Greening Hong Kong Activities Subsidy Scheme Application Form LCS Form 824
pdf

 
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