District Arts and Cultural Activities Venue Sponsorship

The Leisure and Cultural Services Department is strongly supportive of district cultural and arts organisations participating in creative activities related to performing, visual and literary arts. Non-profit making district cultural and arts organisations, if eligible, can be granted free venues and ticketing services by the Department. Assistance in publicity will also be given. However, the Department will not be directly involved in organising the activities. Performing arts venues under the New Territories Venues Section, namely Sha Tin Town Hall , Kwai Tsing Theatre, Tsuen Wan Town Hall , Tuen Mun Town Hall , Yuen Long Theatre, North District Town Hall and Tai Po Civic Centre, are open to application from their respective district cultural and arts organisations for venue sponsorship.



Eligibility

The applicant and the proposed activity should meet the following requirements:

Organisation


(i) The applicant organisation should be able to produce documentary proof that it is a non-profit making district cultural and arts organisation with promotion of culture and art as one of its objectives. It should have been established for at least one year in the district where it should be active with good organisational ability.

(ii) If the applicant organisation has unsatisfactory record of activity with the Department, its application for venue sponsorship within one year after the unsatisfactory record will not be considered.
(Note: In considering the application, the Department may check with the Home Affairs Department or other concerned government departments regarding the eligibility of the applicant organisation as necessary.)

Activity


(i) The proposed activity should be an activity of culture and art, with its objective and nature directly related to the promotion of performing, visual and literary arts in the district.

(ii) The activity should be open for public participation.

(iii) If, apart from members of the applicant organisation, artists and members of other organisations are participating in the activity, not more than half of the activity should have the participation of non-members.

iv) In case of a jointly organised activity, the co-organiser should also be a non-profit making cultural and arts organisation in the district, and should also be able to produce documentary proof of such status.

(v) The proposed activity/training course should be of a scale similar to those it previously organised. The number of participants should also be at a level acceptable to the Department.

(vi) If a training course proposed to be organised by the applicant organisation received venue sponsorship, the fee paid for joining the course should be lower than similar courses with no venue sponsorship. Each session of the training course should not exceed two hours.

Finance


(i) The applicant organisation should attach budget estimates when submitting application. The Department will consider if the revenue and the expenditure of the activity as submitted by the applicant organisation are reasonable. The activity should not have any budget surplus.

(ii) The applicant organisation shall submit a statement of account signed by its chairman and secretary/treasurer within one month after the conclusion of the activity. If the statement of account shows that there is a surplus, the activity is not eligible for venue sponsorship and the applicant organisation should pay the rent of the venue in full.

How to Apply


(i) Completed application form together with documentary proof (e.g., Certificate of Registration of Societies, constitution, tax exemption certificate issued by the Inland Revenue Department), budget estimates and information about past activities organised should be submitted to the respective offices specified below. The application form should be signed by the chairman/president of the applicant organisation.

(ii) Application should be made at least 4 months before the date or the first month of the proposed activity, and will be processed in accordance with the procedures laid down for handling ordinary bookings/late bookings.

(iii) The applicant organisation may submit venue sponsorship applications for different types of activities proposed to be held in the same financial year. For activities of the same type held within the 12 months of the same financial year, no more than 2 applications for venue sponsorship may be lodged. The second application from the same organisation will not be considered by the Department until a statement of account for the first activity has been received.

Conditions for Sponsorship


An organisation receiving sponsorship is required to:

seek the Leisure and Cultural Services Department's prior consent before accepting sponsorship or donations from other sources. As a general rule, commercial sponsorship or advertisement in good taste is considered acceptable. However, no sponsorship from tobacco companies shall be accepted. Liquor sponsorship shall not be accepted for activities whose target participants are children or young people.

The Leisure and Cultural Services Department shall not be liable for any claims, demands or liabilities in relation to the organisation of the activities.


For enquiries and Application Forms


Tuen Mun and Yuen Long Districts
Tuen Mun Town Hall 3 Tuen Hi Road, Tuen Mun
Cultural Services Office (New Territories West)
Leisure and Cultural Services Department
Telephone :2450 7049
Facsimile :2451 6335




District Arts and Cultural Activities Venue Sponsorship