Phase 1 Application (Balloting)

Online Application  Application deadline: 15 May (Thu)

Upon completion of application, applicant will receive an application number for checking the balloting result afterwards.

Applicant who does not receive the acknowledgement of application, along with an application number by 19 May, should check with the Music Office before 5pm on that day to confirm the application.  Upon submission of application, the applicant is deemed to have fully understood and agreed to comply with all class rules and remarks in connection with the Summer Music Workshops of the Music Office.

Balloting Result

Oversubscribed workshops will be processed by ballot.  Applicants are welcome to attend the ballot to be conducted at the Music Office Shatin Music Centre  on 20 May at 11am.  Applicants can check the balloting results on our webpage from 21 May onwards.

Each successful applicant will be offered not more than 1 class in Phase 1 application period.  This restriction will be lifted from 30 June, which is the second working day of the remaining quota enrolment period.

Payment Method

Successful applicants should settle the tuition fee through the following methods by 2 June, otherwise, he/she will be deemed to have given up the application and his/her place will be opened to the applicants on the waiting list.  All fee paid are non-refundable or non-transferable.  Payment receipt will be issued after payment, applicants should read carefully the class details on the payment receipt, present the receipt on the first class day and keep it until the end of the Workshops .

A.

Online payment

A specific link will be provided in the notification email for online payment by VISA, MasterCard, UnionPay, JCB, PPS (for PPS internet account holders only) and FPS.  After online payment, only e-receipt will be given and no separate receipt will be issued.

B.

By Post/ In Person

Successful applicant may settle the tuition fee at the Music Office Shatin Music Centre (Rm 721, 7/F, Sha Tin Government Offices, 1 Sheung Wo Che Road, Shatin, New Territories) in person or by a representative during the designated time, together with original or photocopy of the applicant’s identification document.  Payment can be made by FPS or crossed cheque (cheques should be made payable to "The Government of the Hong Kong Special Administrative Region".  Postdated cheques will not be accepted.  Successful applicant could also submit the cheque by post^# to the above-mentioned Shatin Music Centre.

i.

The crossed cheque should be made payable to "The Government of the HKSAR".  Please also state the application number and name of applicant at the back of the cheque.  Postdated cheques will not be accepted.

ii.

Service hours of the Music Office payment collection service: Monday to Friday (Closed on Public Holidays) 10am to 12nn and 2pm to 4pm.

iii.

A stamped^#and self-addressed envelope is required for applicants who submit payment by mail.  If any applicant enrolled does not receive the payment receipt by 4 June, please check with the Music Office accordingly.

There will be a waiting list for all oversubscribed workshops with effective until 19 June.  If places are available after the payment due date for successful applicants, the applicants on the waiting list will be notified of the payment details from 9 June by email according to the priority order on the waiting list.  If applicants do not receive any notification by 19 June, he/she may assume that his/ her application is unsuccessful.

Unsuccessful applicants can apply for the workshops while vacancies still available after Phase 1.  Application is open on a first-come-first-served basis in the remaining quota application period.  No notification will be sent to applicants for the remaining quota enrolment.

# Underpaid mail items will not be accepted and such items will be returned to the sender or disposed of by the Hongkong Post.

Remaining Quota Enrolment (First-come-first-served): from 27 June to one working day before class commencement

For workshops not fully taken up in Phase 1 application, the remaining quotas will be available on our webpage from 26 June, 10am, and will be released for open application on a first-come-first-served basis from 27 June onwards.  Service hours of the Music Office payment collection service is every Monday to Friday (Closed on Public Holidays) 10am to 12nn and 2pm to 4pm.

Applicants should download the application form on our webpage and submit the completed application form, together the applicant’s identification document (original or photocopy) and the tuition fee, in person or by a representative to the Music Office Shatin Music Centre (Rm 721, 7/F, Sha Tin Government Offices, 1 Sheung Wo Che Road, Shatin, New Territories) during the above-mentioned payment collection service hours.  Payment can be made by FPS or crossed cheque (made payable to "The Government of the Hong Kong Special Administrative Region").  Postdated cheques will not be accepted.

Quota tags will be distributed at 10am on the first day of the remaining quota enrolment and all applications will be processed according to the order of tag numbers.  Each applicant is allowed to submit a maximum of two application forms, with limited quotas on a first-come-first-served basis.  Restrictions on “one workshop per trainee” will be lifted from 30 June 10am, i.e. the second working day of the remaining quota application period.  Applicants, including trainees who have successfully enrolled in Phase 1 recruitment, can apply for workshops still with remaining quotas. 

If the Hong Kong Observatory issues a Red/ Black Rainstorm Warning Signal, Tropical Cyclone Warning Signal Pre-No. 8 or Tropical Cyclone Warning Signal No. 8 or above at any time during 7am– 10am, or the government issues during the above period an "Extreme Condition" announcement, or the Shatin Music Centre has to be closed due to special circumstance on the first day of the remaining quota enrolment (i.e. 27 June), the enrolment will be postponed to 30 June. If the inclement weather/ special circumstance continues, please pay attention to the announcement on the Music Office’s website for the latest enrolment arrangements.

Class Rules and Remarks

1.

Trainees shall attend the lessons in person and shall not ask another person to take their places during lessons.

2.

Trainees shall not change class without permission; otherwise, their right of attendance will be terminated and no refund or transfer of tuition fee will be made.

3.

Trainees shall be punctual in class and shall not be absent from classes without valid reasons as absenteeism adversely affects learning progress.  The Music Office will not arrange make-up class or refund for absentees.

4.

Trainees are not allowed to make audio/ video recording, take photos, screenshots or rebroadcast in class in order to protect the privacy of all parties. 

5.

The Music Office reserves the rights to change the class arrangement due to contingency (e.g. venue closed, extreme weather or epidemic situation).  Trainees have no right to oppose the same.

6.

Classes will be suspended and postponed accordingly when the Music Office fails to arrange a substitute for any instructor who is absent due to sickness or an emergency.  The Music Office will not arrange another make-up class or refund for individual trainee who is unable to attend the scheduled make-up class.

7.

If the following circumstances occur or have occurred within the three-hour period before the class starts, all classes will be cancelled without notification and no make-up class or refund will be arranged:

i.

Red/Black Rainstorm Warning; or

ii.

"Pre-No. 8 Special Announcement” (i.e. as announced on the Hong Kong Observatory’s webpage “Status of Pre-No. 8 Special Announcement”); or

iii.

Tropical Cyclone Warning Signal No. 8 or above; or

iv.

Extreme Condition

【Classes will be conducted as scheduled if the above circumstances ceased three hours before class commencement (e.g. if the tropical cyclone warning is lowered at 11am, classes starting before 2pm will still be cancelled while classes starting from 2pm and onwards will be held as usual).  It is at the discretion of parents as to whether to let their children attend classes.】

8.

The Music Office reserves the rights to make and retain audio and visual recordings of the trainees during the class or other functions held by the Music Office for the purposes of archive, reference and publicity of Music Office’s activities.

9.

Trainees shall present their payment receipts and identification documents (original or copy) on the first class day for verification by the instructors or staff of the Music Office.

10.

Arriving late and/or leaving early for more than 15 minutes shall be regarded as absent.

11.

No eating, drinking or smoking is allowed in the class.

12.

Please set the mobile phones on silent mode and ensure that other sound and light emitting devices are switched off in the class.

13.

Trainees shall take good care of the facilities in the classroom, behave in an orderly manner, show respect for instructors, and observe all rules laid down by the Music Office and the Laws of Hong Kong.  Otherwise, the Music Office reserves the right to expel them from class, and refund of tuition fee will not be made.  Besides, trainees are liable to compensation for damages to public property.

Certificate of Attendance

Trainees with 80% attendance will be eligible for the award of the Certificate of Attendance.  Eligible trainees should collect the certificates at the last class day or between 8 September and 10 October 2025 by presenting their payment receipts at the Music Office Shatin Music Centre (Rm 721, 7/F, Sha Tin Government Offices, 1 Sheung Wo Che Road, Shatin, New Territories).  Trainees who fail to collect the certificates during the collection period are deemed to have given up the same, and reissuance will not be made by the Music Office.