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Services and Charges

Reservation of Audiovisual Materials Viewing Booths for Day Card Applicants

Starting from 1 January 2019, reservation of Resource Centre's Audiovisual Materials Viewing Booths is available on a first-come-first-served basis for Day Card Applicants on Mondays, Wednesdays, Thursdays and Fridays (except Public Holidays). For enquiries, please call 2119-7360.

Audiovisual Materials Viewing Service

  1. The Archive's collection items are not for lending. They may only be viewed or used inside the Resource Centre.

  2. Some collection items are not available for viewing due to copyright, preservation or other concerns.
  3. The Resource Centre has a number of viewing booths of different capacities. Our staff shall allocate the booths to applicants according to the number of viewers.
  4. Viewing booth reservation service is provided to users on a first-come-first-served basis. Users are welcome to reserve a viewing booth once up to 7 days in advance either in person or by telephone. (e.g. Users can reserve a booth once on Monday for the following Monday or any day before that.)  A new reservation can be made on/after the reserved viewing day.
  5. Reservation service is available to Day Card Applicants on Mondays, Wednesdays, Thursdays and Fridays (except Public Holidays) only.

  6. On Saturdays, Sundays and Public Holidays, users without a reservation may queue up at the Archive's G/F lobby 10 minutes before the Centre is scheduled to open. Queue cards shall be issued and staff of the Resource Centre shall provide service accordingly.
  7. Please provide your name, viewing card number/first 4 digits of identification document and contact number for verification and contact purpose when making a reservation.
  8. On the day of viewing, Year Cardholders should present their viewing cards and identification documents. Other users who have made reservations should provide their names and identification documents for application processing.
  9. Users may choose to reserve a viewing booth for the whole day or within a specified period of time. A maximum of 3 items of audiovisual materials may be viewed during the reserved period.
  10. Please arrive at the Resource Centre within 15 minutes starting from the reserved time. Otherwise, the reservation will expire.
  11. Users can only bring pencils and papers into a viewing booth. All other personal belongings such as bags, suitcases, backpacks, mobile phones, video and audio recorders or any other reproduction equipment, food and drinks must be kept inside the lockers provided in the Resource Centre.
  12. Users should notify staff of the Resource Centre if they wish to leave the viewing booth for more than 60 minutes. The Archive reserves the right to allocate the booth to other patrons waiting in line for service.
  13. The processing time for on-site applications for viewing service and checking out audiovisual materials from our stores is approximately 30 minutes.
  14. Viewing booths are strictly for use of viewing the Archive's collection items only.
  15. Please respect copyright. Video and audio recorders or any other reproduction equipment must not be used inside the Resource Centre without prior approval. The Archive reserves the right to refuse service if deemed necessary. 
  16. Once issued, the Viewing Card is neither returnable nor refundable. 
  17. The Archive reserves the right to extend or amend the valid period of Year Cards under special circumstances or practical needs. 
  18. The Viewing Card is the property of the Archive and is non-transferable and not for lending. Please inform the Resource Centre immediately of any changes of address, contact number or loss of card(s).

Application Procedures

  1. Applicant should submit the completed application form to the Resource Centre in person or via email (hkfarc@lcsd.gov.hk), mail (50 Lei King Road, Sai Wan Ho, Hong Kong) or fax (2119-9136).

  2. When processing the application, Individual Day Card/Year Card Applicant should present valid identification document and pay the application fee in cash.
  3. Concessionary rates for Day Card/Year Card are applicable to full-time students, people with disabilities and senior citizens aged 60 or above.
  4. Year Card Applicant can submit his/her application through an authorised person.  A letter containing the full name, identity card number and signature of both the applicant and the authorised person should be presented. The authorised person should also present his/her valid identification document as well as a copy of the applicant's identification document when submitting the application.
  5. Organisation Year Card Applicant should be a local-registered school, society or institution. The authorised person/representative of the organisation should complete the application form with signature and organisation chop. Valid identification document of the authorised person/representative as well as registration document and chop of the organisation should be presented when submitting the application.
  6. Each Organisation Year Card admits one member of the organisation to a viewing booth at a time.  User of the Organisation Year Card should present the Organisation Year Card and valid documentary proof of his/her identity in the organisation (e.g. staff card, student card etc) on the day of viewing.
  7. The validity period of a Year Card is one year from the date of application.  For renewal of a Year Card before its expiry date, a completed application form, the old Year Card and valid identification document should be submitted together with the application fee.  The validity period of the new Year Card is one year from the expiry date of the old Card.

Service Charges (cash only)

1 Audiovisual Materials Viewing Service Full (HK$) *Concessionary (HK$)
1.1 Day Card $52 $26
1.2.1 Year Card $310 $155
1.2.2 Organisation Year Card $310 N/A
1.3 Replacement of Year Card $26 $13
1.4 Film viewing at Group Viewing Room for Schools
(Please contact our staff in advance for arrangement.)
$10.5 per head
(minimum 10 people per screening)
$10.5 per head
(minimum 10 people per screening)

Remarks: *Applicable to full-time students, people with disabilities and senior citizens aged 60 or above. Full-time students should present valid student identity card or relevant document provided by school. If the validity period and full-time student status is not specified on the student identity card, the staff on duty reserve the right to request for other evidence to prove his/her student status. (Personalised Octopus Card with "Student Status" is not accepted)

Archive Collection Reproduction Service

  1. All copyrighted works are protected under Chapter 528 ‘Copyright Ordinance'.

  2. Subject to clearance of copyright, reproduction service may be provided to the applicant by the Hong Kong Film Archive at stipulated charges.
  3. Please fill in the ‘Request for Reproduction of Archive Collection' form available at the Centre's service counter and pay the fees as stipulated.

  4. Payment should be made in cash and all fees paid are not refundable.
  5. Please refer to the Conditions for Reproduction stated in the request form.
  6. The applicant shall indemnify the Hong Kong Film Archive against any claims, damages, losses or costs arising in any manner from the breach of the Conditions for Reproduction or from any infringement of intellectual property and other proprietary rights as a result of the reproduction of any Archive collection(s).

Service Charges (cash only)

2 Reproduction Services (Handled by Archive staff) Unit Price (HK$) (Include material cost)
2.1 Footage clipping (VHS, Betacam, CD-R and DV only) $155 per 5 mins
2.2 Sound dubbing (CD-R only) $77 per 5 mins
2.3 Digital scanning $62

Processing Time:
2.1-2.2     Max. 7 working days
2.3    1 working day

Remarks: 

  • Please fill in the application form required.
  • Subject to rights clearance and necessary payment of royalties, if applicable.
  • For footage clippings and sound dubbing, the reproduction cost includes materials cost for VHS and CD-R only. Please provide your own tape for reproduction of Betacam or DV format.

Stored Value Cards for photocopying

  1. All copyrighted works are protected under Chapter 528 ‘Copyright Ordinance'. Please do not infringe any copyright when making photocopies. Your special attention is drawn to sections 23, 38 and 39 of the Ordinance. A copy of the Ordinance is available on request at the Centre's service counter.
  2. Written consent from copyright owner should be obtained except for books for research purposes or private study.
  3. Stored Value Cards for photocopying are available for sale at the Centre's service counter.
  4. Each card is priced at HK$20, including HK$10 for photocopying and a deposit of HK$10.
  5. Users should check the card value upon purchase. Claims for any damage of the card or loss of card value afterwards will NOT be accepted.
  6. The unit prices per page for B/W and Colour self-service photocopying (A4 size) are HK$0.5 and HK$3 respectively.
  7. The HK$10 deposit is refundable upon returning the card. NO refund is available for any residual value in the card.

Service Charges (cash only)

3 Self-Service Reproduction Services Unit Price (HK$)
3.1 Photocopy (A4) $0.5 (B/W)
$3 (Colour)
3.2 Computer printout (B/W, A4) $1.3

Remarks: Subject to rights clearance and necessary payment of royalties, if applicable.