Upon receipt of the subsidy, successful applicant must proceed to organize the activity as proposed. If there is to be any significant change in the scale, format, schedule, nature and / or budget, prior approval from LCSD must be sought.

The activity must be completed within three months after approval has been given. If the proposed activity should last for more than four months, bi-monthly progress report should be submitted to LCSD.

If the proposed activity was not held for whatever reason, the subsidy paid must be refunded to LCSD immediately. In case of bad weather while postponement of the activity was not possible, subsidy will be given to expenditure for the preparation work subject to the submission of a report and original receipts.

Any unspent balance of the subsidy must be refunded to LCSD in full immediately.

Due acknowledgement should be given to LCSD in all publicity materials for the activity (including event banners, posters, invitation cards and other printed materials, etc.) by stating that it is subsidized by the "Leisure and Cultural Services Department's Greening Hong Kong Activities Subsidy Scheme". Should there be any ceremony to be held, LCSD should be invited to send a representative to officiate at the ceremony.

All activities should be subject to LCSD inspection at any time as LCSD may consider necessary.

LCSD would not be responsible for any claim, demand and legal liability arising from the staging of the activity being subsidized.

A public liability insurance should be taken out by the organizer to cover any claim, demand and legal liability in staging the activity, covering the organizer and the Government as the Insured.

If the organizer wishes to accept and acknowledge commercial sponsorship for the activity, prior consent should be obtained from LCSD. As a general rule, sponsorship from tobacco or alcohol companies or sponsorship which may affect the image of the Government (including LCSD) will not be accepted.