Conditions of Use of Leisure and Cultural Services Department(LCSD)
Recreation and Sports Facilities |
| General Conditions |
| 1. |
All hirers/users must observe the Pleasure Grounds Regulation,
and any direction given by the management staff of the facilities. |
| 2. |
The hirer must be one of the players using facilities.
The hirer must produce the valid permit/approval letter for verification
and registration before using the facilities. The permit/approval
letter is not transferable. |
| 3. |
The booked facilities will only be used for the designated
function of the facilities, unless with prior approval of the management.
If any applicant wishes to use the facility for any other activity,
the applicant should seek advice and agreement from the venue management
before making the booking. The management may not permit such other
use on the spot by the hirer if without prior agreement. |
| 4. |
All players must wear appropriate attire, footwear,
use appropriate equipment, protective gears as necessary and observe
all safety rules and conditions of the sport/activity. |
| 5. |
Players may be required to produce their identification
document (ie. identity cards, passports, re-entry permits, and student
cards bearing a photograph of the card holder) and recognized qualification
(if necessary) for verification at the check-in counter before entering
the facilities and during the booked session on the day of play. |
| 6. |
Eating and drinking shall not be permitted inside the
playing areas. Smoking is strictly prohibited inside the sports facilities. |
| 7. |
All players must leave the playing area when their booked
session/hour is over. All hired/borrowed equipment should be returned
at the same time. |
| 8. |
If an organization, having booked a session, fails to
turn up or fully utilize the facilities without satisfactory explanation,
LCSD reserves the right to refuse to accept further bookings. |
| 9. |
Recreation and sports facilities will be closed on the
issue of tropical cyclone signal No. 8. The management may also exercise
discretion to close the facilities when, in its opinion, that the
facilities are unsuitable for use from safety or operation point of
view. |
| 10. |
Concessionary rates are granted for senior citizens
aged 60 and over, full-time students, people with a disability. If
any person(s) is found not entitled to the enjoyment of concessionary
rate after such payments has been made, he/she will be required to
make up the amount underpaid immediately. Otherwise, all the players
will be required to leave the facility. |
| 11. |
Hirers/users enjoying concessionary rates may be required
to produce proof of identity e.g. student card, registration card
for people with a disability, Senior Citizen card issued by SWD or
identity card for checking. |
| 12. |
In order to enjoy concessionary rates in the use of
facilities, the hirer and all his partner(s) should respectively be
users eligible for concessions of the booked session(s). |
| 13. |
No distinction should be made between local and overseas
individual in granting the concessions. Both local and overseas individual
of the specific categories are eligible for the same concession. |
| 14. |
Overseas schools and subvented non-governmental or disabled
organizations are not eligible for the concession. |
| 15. |
Minders accompanying persons with a disability should
also be entitled to the concessionary rate and the maximum ratio be
fixed at 1:1. |
| 16. |
Under normal circumstances, application from a hirer
to transfer a confirmed booking to a different time will be deemed
to be a cancellation and the fees paid will be forfeited. |
| 17. |
If a confirmed booking has to be cancelled by the management
owing to inclement weather or any unforeseen circumstances in accordance
with Condition 9, the hirer may apply for reallocation or refund of
the unused time of the session within 30 days, inclusive of the day
of the original booking. However, the management does not guarantee
the availability of any suitable session for reallocation, for reasons
including but not limited to scheduled maintenance works, prevailing
booking situations of the facility or any other circumstances. In
such case, refund of hire charge will be arranged. |
| 18. |
The hirer shall be responsible to meet the cost of repairing
any damage caused to the facility, and of repairing or reinstating
or replacing any equipment, apparatus, fitting, or other property
damaged or destroyed (fair wear and tear excepted), stolen or removed
during the use of the facility. |
| 19. |
All injuries to participants or any other party, as
well as damage to the facility, must be reported to the management
immediately. |
| 20. |
Except with the written approval of LCSD, the applicants,
being either the sole or joint organizer of an event, shall be responsible
for all the administrative work of the events including recruitment,
enrollment, publicity, fee collection, employment of staff etc., in
order to enjoy priority of booking. |
| 21. |
The hirer shall indemnify and keep indemnified LCSD
against all actions, claims, and demands by any person who suffers
or sustains any death, injury, loss or damage arising out of or as
a result of the use of the recreation and sports facility by the hirer
or any person so authorized by him due to the negligence on his part
or on the part of such authorized person. |
| 22. |
On management discretion of the Department, free use
of vacant facility for the booked type of use that is paid for but
not taken up by the original hirer 10 minutes after the starting time
may be arranged for registered users, on condition that there is no
other vacant facility available for booking at the same time. The
free user(s) have to surrender the facility back to the original hirer
immediately upon arrival of the original hirer. Persons who wish to
make use of such facility should approach the booking counter on the
spot for free use on a first-come-first-served basis. Registration
for use of these temporarily vacant facilities, if any, will commence
after the start of each hour/session. Priority of free use of the
vacant facility will be given to persons who have not booked or used
a session of such facility on that day. Venue manager/duty officer
in-charge may cancel/suspend such free use arrangement at any time
if there is suspected abuse of such free use by any person, including
unauthorized transfer/sale of the use, as may be determined by the
venue manager/duty officer in-charge on the spot. |
| 23. |
LCSD may refuse any person from using the facility if
he/she does not observe the Conditions of Use or remove any person
from the facility if he/she is in breach of the Pleasure Grounds Regulation
or other regulations in force. In such event, the booking will be
cancelled automatically and the paid fees forfeited. |
| 24. |
For uses involving temporary structure (other than those
provided by the venue), public admission and of high risk nature,
DLM/venue manager may require the hirer to take out suitable insurance
coverage to protect the interests of both the hirer and the government.
The prevailing level of indemnity set by LCSD shall be applied to
meet the scale/nature of the use/event. |
| 25. |
For events involving overseas teams (including those
from the Mainland), the applicant should consult the governing sports
body, viz. the National Sports Association, for advice/agreement on
the proposed use according to the practice of international sporting
events to ensure that these events comply with the requirement of
the governing sports body for the safety sake of the athletes and
the spectators. |
| 26. |
The hirer shall not make, publish, display or disseminate
event related publicity materials that contain false, biased, misleading
or deceptive information. The hirer shall not expressly or by implication
make reference to the Department in any of the publicity materials
without prior written permission of the Department. The hirer shall
indemnify and keep indemnified the Department and the Government and
their servants and agents against all claims, demands, actions or
proceedings arising from any breach or non-observance of this provision. |
| 27. |
Individual use of the facilities will only be allowed
for personal recreational purpose. Under no circumstances should the
hirer arrange any public admission during the use into the booked
facility as spectators, or participants of the use, without the prior
approval of the management. |
| 28. |
On the basis of the nature of use/activity of the hirer,
the management may stipulate any maximum user capacity of the booked
facility on ground of public safety and management consideration. |
| 29. |
LCSD reserves the right to reject/cancel the booking
without prior notice to the applicant/hirer and also to restrict the
number of users and/or spectators entering the venue or to refuse
entry of any persons upon health grounds or other reasons and/or impose
further conditions for the use of recreation and sports facilities. |
| Other Conditions Applicable to Specific Facilities |
| Indoor and
Outdoor Climbing Wall |
| 30. |
Overseas certificates should be verified by the relevant
National Sports Associations (NSAs) in Hong Kong to be arranged by
the hirers/users before using the facility. |
| 31. |
All users of the climbing walls must inspect their equipment
and safety gear prior to use. |
| 32. |
The hirers/users are advised to take every precaution
to ensure safety and that all safety equipment and procedures comply
with the standards of the NSA. |
| 33. |
Only one user is allowed to climb on each lane of the
outdoor climbing wall at a time. He/she should always be assisted
by one other user as belayer for sake of safety. |
| 34. |
For individual use, only person holding a recognised
and valid sport climbing training level 2 certificate or above issued
by the NSAs, and accompanied by other person(s) with equivalent qualification
or above may use the climbing walls. |
| 35. |
For group use of the climbing walls (a maximum of six
users within the safety mat area are allowed for each lane for outdoor
climbing wall and a maximum of 20 users are allowed for an indoor
climbing room at any one time), any user not holding a recognised
and valid sport climbing training level 2 certificate or above issued
by the NSAs should be accompanied by at least two other persons, one
of whom must hold a sport climbing training level 2 certificate and
the other one must hold a valid coach/instructor card. |
| 36. |
For outdoor climbing wall, the capacity of group uses
for holding fun days or demonstrations, etc. generally for familiarization
of the sport, can be relaxed by the Department to accommodate 12 users
per lane and up to a maximum of 48 users for four lanes for such fun
days or demonstrations organized by the same hirer. It should still
be subject to a maximum of six users for each lane to be permitted
to stay within the safety mat area at any time of use. The other users
should stay outside the safety mat area for sake of user safety. |
| 37. |
Users are not allowed to change the route settings without
prior permission from the management. Any change to the route settings
must be carried out by qualified persons recommended/endorsed by NSAs.
Any altered route settings must be reinstated to its original state
within the booked session. |
| Indoor and Outdoor Golfing Facilities |
| 38. |
Overseas certificates should be verified by the relevant
National Sports Associations (NSAs) in Hong Kong. |
| 39. |
Children under the age of 5 are not allowed to enter
the golf driving range/practice green unless approval is obtained
from the venue management. Children between the age of 5 and 12 are
not allowed to enter the golf driving range/practice green unless
they are accompanied by an adult. |
| 40. |
For the use of practice green at Indoor Golf Facilities,
ONE of the users, while at Outdoor Golf Facilities, ALL the users
must -
- possess a Practice Green User Card issued by LCSD; or
- be a member of the Hong Kong Professional Golfers' Association
or equivalent; or
- have an Official Handicap issued by the Hong Kong Golf Association
or equivalent.
|
| 41. |
During group training, the instructor must be a member
of the Hong Kong Professional Golfers' Association or equivalent.
The ratio of instructor to trainees should not exceed 1:6 unless permission
is obtained from the Department. |
| Fitness Room |
| 42. |
Fitness rooms in recreation and sports venues not exclusively
booked by hirers are available for shared use by qualified users aged
15 or above who have registered as User of Fitness Rooms under LCSD.
These qualified users include:
- participants of the "Briefing on Proper Ways to Use Fitness
Equipment" who have passed the assessment organised by LCSD;
- participants of "Fitness (Multi-gym) Training Course"
organised by LCSD from May 2006 onwards who have attained 80%
or above attendance rates;
- holders of LCSD Fitness Gold Card; and
- holders of equivalent qualifications recognized by the Physical
Fitness Association of Hong Kong, China.
|
| 43. |
Users of fitness rooms are required to complete a "Physical
Activities Readiness Questionnaire - Par-Q & You" (Par-Q
& You) form on annual basis as undertaking to confirm his/her
health condition being fit for using the fitness equipment. For users
aged below 18, the "Par-Q & You" should be signed by
their parents/guardians. The "Par-Q & You" is valid
for one year from the date it is completed. If there is "Yes"
on one or more questions on the "Par-Q & You", the users
should consult doctor and follow his/her advice prior to using fitness
equipment. For users aged 70 or above, they should complete the "Declaration
form for participants aged 70 or above" every time prior to their
use of fitness equipment. |
| 44. |
For exclusive use of the fitness room, one of the users
must be a qualified coach holding a certificate of Resistance Training
Instructor. |
| 45. |
Schools may book for exclusive use of the fitness room
to organise fitness activities for the students under the supervision
of a PE teacher. |
| Dance Room / Activity Room / Games Room |
| 46. |
For block booking of dance rooms, the minimum number
of user is six persons at any one time for each room. |
| 47. |
Due to the multi-use nature and for sake of management
consideration, the applicant for use of Activity Room should consult
the venue management for agreement on the proposed activity which
is of high risk nature with safety implications (e.g. free fight or
contact sports, etc.), involving possible damage of facility and setting
up of any temporary structure, etc, before making any booking. Failing
such, the management may cancel the booking and/or suspend the use,
and may invoke the provisions under Condition 23 and 29. |
| Bowling Greens |
| 48. |
Only players are allowed to play or remain on the green.
A maximum of eight players per rink are permitted to play or remain
on the green at any time. |
| 49. |
Players must wear unsoiled, smooth-soled and heelless
footwear on the green. |
| 50. |
Players should not drop or dump the bowl on the surface
of the green. |
| 51. |
Players should not bowl from one position all the time.
The mat should be moved up and down the length of the green during
play in order to reduce wearing of the green. |
| American Pool Facilities |
| 52. |
A maximum of six players will be allowed for each American
Pool table at any one time. |
| |