Conditions of
Use of Leisure and Cultural Services Department(LCSD)
Sports Grounds for Athletic Training
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| 1. | The Hirer has to contact the officer-in-charge of the
sports grounds for necessary arrangements seven working days before
using the ground. Two copies of the programmes and details should
be given to the officer-in-charge of the venue. |
| 2. | The Hirer shall not use the sports ground unless he
produces the receipt and his identification document (e.g. HKID card,
etc.) for verification and registration at the office of the sports
ground. |
| 3. | The Hirer has to complete a loan form before borrowing
any sports equipment. |
| 4. |
All users shall immediately vacate the sports ground when the session
ends. |
| 5. | Two throwing events, such as Javelin and Shot Put, shall
not take place simultaneously in the field. |
| 6. | At least one person is required to be responsible to
take charge of each event. The name of this person should be made
known to the officer-in-charge of the venue. |
| 7. | One teacher or an instructor qualified for providing
training in athletics is required to be the overall in charge of all
the activities and their related safety during the session. |
| 8. | The leaders or persons responsible for discipline must
be easily identified by wearing armbands or coloured hats. |
| 9. | The entire area of the sports ground must be kept clean
and free of refuse. |
| 10. | The Department may close the sports ground if -
| (a) | tropical cyclone signal no. 8 or above and Rainstorm
Black Warning is hoisted; |
| (b) | the sports ground is considered not suitable for use; |
| (c) | operationally expedient to do so; or |
| (d) | inclement weather is imminent. |
|
| 11. | The Hirer should ensure that every person entering the
sports ground for training is a member of his organization. |
| 12. | Except with the approval of the Department, the Hirer
shall not be permitted to impose any charges of whatever nature on
any person for using the venue. |
| 13. | The booking of one Hirer is not allowed to be transferred
to another person. |
| 14. | During the period of hire, the Hirer shall be responsible
for maintaining the discipline and order of the participants. |
| 15. | No food, drink or glassware shall be brought into the
track or the grass pitch. |
| 16. | Eating, drinking or smoking in the track or the grass
pitch is prohibited. |
| 17. | Sharp or hard objects must not be allowed to drag upon
the track surface. Athletes shall not drag spike shoes along the track
surface. |
| 18. | Only ______ mm* blunt spikes or rubber shoes are allowed
on the track. Persons wearing shoes with longer spikes shall be refused
from entering the track. (*subject to the type of track surface) |
| 19. | Shoes stained with mud are not allowed on the track. |
| 20. | Use of liquid petroleum products on the track is strictly
prohibited. |
| 21. | All decorations, banners, signs, etc with or without
advertising nature will not be allowed to be displayed within the
ground unless prior approval has been obtained from the Department. |
| 22. | The Hirer shall ensure that the noise level in the sports
ground should be kept at a reasonably low level so as to avoid causing
any unnecessary disturbance to the people in the neighbouring area.
The Hirer shall indemnify the Department and keep the Department fully
indemnified against all claims and liabilities arising by reason of
any noise nuisance generated from the sports ground during the hiring
time allocated to him. |
| 23. |
| (a) | The Department may, whenever such need arises, cancel any
booking; |
| (b) | Upon cancellation of the booking by the Department, the Hirer
shall within 30 days from the date of the cancelled session
contact the booking office for reallocation of an alternative
session; |
| (c) | Where the Department cannot arrange for an alternative session
within 60 days from the date of the cancelled session, the hire
charges (if already paid) will be refunded without interest
to the Hirer; |
| (d) | The Department shall not be responsible for any expenses,
losses or damages caused to the Hirer or any person as a direct
or indirect result of the cancellation of the booking by the
Department. |
|
| 24. | The Department shall not be liable to pay damage or
compensation as a result of the damage to properties, death of or
injury to or illness suffered by the hirer or user, his/her servants
or agents resulting from any cause arising from the hire or use of
the sports ground and the facilities thereon. |
| 25. | The hirer or user shall indemnify the Department and
keep the Department fully and effectively indemnified against any
and all losses, claims, damages, costs, charges, expenses, liabilities,
demands, proceedings and actions which the Department may sustain
or incur or which may be brought or established against it by any
person and which in any case arises out of or in relation to the hire
or the use of the sports ground and the facilities thereon by the
hirer or user by reason of -
| (a) | the negligence, recklessness or wilful misconduct of the hirer
or user to their agents; |
| (b) | the breach of the non-performance or non-observance of any
of the warranties and undertakings, obligations or conditions
by the hirer or user of their agents; or |
| (c) | any default, unauthorized act or omission of the hire or user
or their agents. |
|
| 26. | All users shall comply with the Pleasure Grounds Regulation
and other regulations in force. |
| 27. | The Department may remove any person from the sports
ground if he is in breach of the "General Conditions of Use of
Leisure and Cultural Services Department Sports Grounds for Athletic
Training", the Pleasure Grounds Regulation or other regulations
in force. |