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  HONG KONG VISUAL ARTS CENTRE
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Booking Arrangements  
(1) Ordinary Bookings
Art Studios
Ordinary Booking applications are accepted not less than 2 weeks but not more than 3 months prior to the day of hire and processed collectively (e.g. applications for 15 January 2013 to 31 March 2013 are accepted on 1 January 2013).

Completed application forms should reach the Booking Office of the Centre before 5:00pm on the last working day* ahead of the latest booking date.

When the number of applicants applying for the same date(s) exceeds the maximum capacity of the studio, applications will be considered in accordance with the cultural content, relevancy to the designated use of the facilities and the organizing ability of the applicant.
 
Exhibition Hall
Ordinary Booking applications are accepted not less than 3 months but not more than 7 months in advance of the month of hire and processed collectively (e.g. applications for April to August 2013 are accepted in January 2013). Applications for non-arts or non-cultural activities will only be accepted 3 months prior to the month of hire, with the exception for booking applications by government departments, District Councils or registered schools.

Completed application forms should reach the Booking Office of the Hong Kong Visual Arts Centre before 5:00pm on the last working day* of each month. A formal reply will be provided within 14 working days* thereafter.

When more than one applicant(s) apply for the same date(s), applications will be considered in accordance with the cultural content, arts promotion value of the proposed function, popularity of previous events and the organizing ability of the applicant.
 
Lecture Theatre/ Multi-purpose Rooms
Ordinary Booking applications are accepted for a 6-month period and processed collectively twice a year, in January (for July to December period) and July (for January to June period next year).

Completed application forms should reach the Booking Office of the Centre before 5:00pm on the last working day* of January / July. A formal reply will be provided within 14 working days* thereafter.

When more than one applicant(s) apply for the same date(s), applications will be considered in accordance with the cultural content, relevancy to the designated use of the facilities and the organizing ability of the applicant.
 
(2) Late Bookings
Art Studios
Applications received after the Ordinary Booking period are considered as Late Bookings. Application will be processed on a first-come-first-served basis and will only be considered subject to operational feasibility. Late Booking of Art Studios will only be considered for applicants with appropriate training or proven experience to use the studio's equipment.
 
Exhibition Hall
Late Booking applications are accepted not more than 3 months prior to the month of hire. They will be processed collectively on a weekly basis subject to operational feasibility and in accordance with the criteria as for the Ordinary Booking applications. Completed application forms will be accepted during office hours before 5:00pm on working days*.
 
Lecture Theatre/ Multi-purpose Rooms
Applications received after the Ordinary Booking period are considered as Late Bookings. Application will be processed on a first-come-first-served basis whereas applications less than 14 days before the first date of hire will only be considered subject to operational feasibility.
 
(3) Special Bookings
Functions involving overseas artists and/or requiring a longer lead-time for planning and preparation are eligible to apply for Special Bookings. Special Booking applications are accepted 24 months in advance of the month of hire. Applications will be processed collectively in each month and in accordance with the criteria as for the Ordinary Booking applications. A formal reply will be provided within 14 working days* thereafter.
 
Note *: Working day refers to Monday to Friday (except public holidays)
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Scale of Charges  
Art Studios
Purpose : For studio works
Hiring Pattern : 3-hours session (2:00pm-5:00pm / 6:00pm-9:00pm)

70% special discount of the sculpture and printmaking studios is available for eligible non-profit making organizations.
 
Unit Area/Maximum Capacity Charge
For non-commercial users For classes and commercial users
Sculpture Studios:
i) Metal
ii) Clay / plaster
 
iii) Stone
iv) Wood

123 m2 / 3 artists
104 m2 / 6 artists

42 m2 / 2 artists
63 m2 / 2 artists

With addition 38 m2 public area to be shared by users.
$60 / session / artist work space

$20 / charge for each hour in excess of one session
$120 / session / artist work space

$40 / charge for each hour in excess of one session
Printmaking Studios:
i) Planography & Serigraphy
ii) Intaglio
iii) Relief



123 m2 / 4 artists
104 m2 / 3 artists
81.5 m2 / 3 artists
Ceramics Studios 159.5 m2 / 8 artists    

 

 

Exhibition Hall
Purpose : For holding exhibitions
Hiring Pattern : Daily (10:00am-9:00pm)
 
Area/Maximum Capacity Charge
For non-commercial users For classes and commercial users
218 m2 $400 / day
$40 / charge for each extra hour		 $800 / day
$80 / charge for each extra hour

 

 

Lecture Theatre
Purpose: For holding lectures, conferences, film / slide / video shows.
 
Area/Maximum Capacity Hiring Pattern Charge
For non-commercial users For classes and commercial users
111 m2 / 70 seats
i) Hourly (10am-9pm)
 
ii) Audio recording (tapes should be provided by hirer)
 
iii) Video recording (Recording, tapes and necessary equipment should be responsible and provided by hirer)
- with camera fixed
- with camera movable
 
Minimum 2 hours for items i) to iii)
$50/hr.

$25/charge for each half-hour in excess of 2 hours

$40/half hour





$60/half hour
$120/half hour		 $100/hr.

$50/charge for each half-hour in excess of 2 hours

$40/half hour





$60/half hour
$120/half hour

 

 

Multi-purpose Room
Purpose : For holding meetings, lectures, classes or slide shows.
Hiring Pattern : Hourly (10:00am-9:00pm, minimum 2 hours)
 
Area/Maximum Capacity Charge
For non-commercial users For classes and commercial users
33 m2 / 20 seats $25/hr.

$15/charge for each half hour in excess of 2 hours		 $50/hr.

$25/charge for each half hour in excess of 2 hours

 

 

Multi-purpose Studio
Purpose : For holding meetings, lectures, classes or slide shows.
Hiring Pattern : Hourly (10:00am-2:00pm; minimum 2 hours)
 
Area/Maximum Capacity Charge
For non-commercial users For classes and commercial users
81.5 m2 / 20 seats $25/hr.

$15/charge for each half hour in excess of 2 hours		 $50/hr.

$25/charge for each half hour in excess of 2 hours

 

 

Kiln Firing Charges for Ceramics Studio
Service provided : The charges include the loading and unloading of ceramics by VAC staff into the kiln, designing of firing schedule, regular repairing and replacement of kiln furniture and kiln props, arrangement for collection, temporary storage and return of ceramics works.

The kiln has a capacity of about 17,000 cubic inches. Firing is at regular intervals depending on works received within the capacity of the kilns. Charges are calculated on the volume of the piece submitted for firing.
 
Firing Process Usual Firing Time (approx.) Charges Minimum Charges
Bisque firing 12 hours $5 per litre $25 per firing per user
Low-temperature glaze firing 15 hours $7 per litre $35 per firing per user
High-temperature glaze firing 20 hours $9 per litre $45 per firing per user

 

 
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Booking Procedure  
1. Interested parties should complete an application form available upon request from the Information Counter of VAC.
2. For organizations which apply for booking facilities of VAC for the first time, applications should include copies of:

i) certificate of business registration; or
ii) certificate of incorporation under the Companies Ordinance; or
iii) notification of establishment of society; or
iv) certificate of registration under the Societies Ordinance.
3. For individuals, applicants should present their identity cards/ passports for checking when they return applications in person. If applications are returned by post/fax/third party, copies of the applicant's identity card/ passport should be enclosed.
4. For organizations which apply for rental subsidy, applications should also include a copy of the following duly signed by the Chairman and one other office bearer to the effect that is a true copy:

i) Constitution; or
ii) Memorandum and Articles of Association
5. All new applicants should provide certificate or letter of reference to show proven qualification and relevant experience for screening by vetting panel before application is approved.
6. The completed application form, together with all the supporting documents should then be sent by post to the Hong Kong Visual Arts Centre, 7A Kennedy Road, Central, Hong Kong or by fax: 2501 4703.
7. Applicants of Art Studios will be invited for an interview by a Selection Panel, if required.
8. Successful applicants will be notified by letter for making the necessary arrangement including the signing of hire agreement and the payment of hire charges.
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Last revision date 24 April, 2013